Executive Assistant at Blue Orange Digital

Stellenbeschreibung:

Aktuelle Karriere-Informationen von Blue Orange Digital für die Position als Executive Assistant. If the Executive Assistant Stellenangebot in Deutschland Ihren Qualifikationen entspricht, reichen Sie Ihre Bewerbung bitte direkt über das aktualisierte Jobkos-Portal ein.

Bitte beachten Sie, dass eine Bewerbung Qualifikationen erfordert, die vom Arbeitgeber festgelegt wurden. Wir hoffen, dass diese Karrierechance bei Blue Orange Digital für die Position als Executive Assistant unten zu Ihrem Profil passt.

Blue Orange Digital is a boutique data & AI consultancy that delivers enterprise-grade results. We design and build modern data platforms, analytics, and ML/AI Agent solutions for mid‑market and enterprise clients across Private Equity, Financial Services, Healthcare, and Retail.

Our teams work with technologies like Databricks, Snowflake, dbt, and the broader Microsoft ecosystem to turn messy, real-world data into trustworthy, actionable insight.

We’re a builder‑led, client‑Erste culture that prizes ownership, clear communication, and shipping high‑impact work.

Note: Please submit your resume in English, as all application materials must be in English for review and consideration.

We are seeking an experienced Senior Executive Assistant to support our CEO in a highly visible, trusted, and impactful role. This Position goes well beyond traditional administrative support. You will act as a strategic partner and operational extension of the CEO—helping manage priorities, maintain momentum across relationships, and ensure opportunities, communications, and commitments are handled with care and follow-through.

The ideal candidate is highly organized, tech-savvy, and proactive, with strong judgment and the ability to operate independently in a remote environment.

Candidates must be available to work during EST (New York) business hours to ensure smooth collaboration with our team and stakeholders.

• Own and manage the CEO’s calendar with a strong sense of priority, context, and balance across internal and external commitments
• Anticipate scheduling needs by understanding the purpose and desired outcomes of meetings and events
• Prepare the CEO with clear briefs, background context, and organized materials using collaborative tools
• Track decisions, commitments, and action items, ensuring timely follow-up and closure
• Serve as a trusted gatekeeper, using sound judgment to manage access, timing, and information flow

• Support the CEO’s external relationships by maintaining awareness of prior interactions, ongoing conversations, and Weiter steps
• Capture and organize contacts from meetings, events, and introductions, ensuring accurate records and relevant context are maintained
• Coordinate timely follow-ups, acknowledgments, and introductions on behalf of the CEO
• Help maintain continuity across long-running relationships by tracking touchpoints and commitments
• Ensure opportunities are supported with appropriate structure, visibility, and follow-through

• Maintain organized, searchable systems for contacts, communications, meetings, and documents using tools such as HubSpot, Asana, and Google Workspace
• Ensure CRM data is accurate, current, and actionable
• Use AI-powered tools to assist with drafting communications, summarizing meetings, organizing information, and improving efficiency
• Identify opportunities to improve workflows and implement process improvements that increase clarity and reduce friction

• Provide operational support for the CEO’s sales, partnership, and business development activities
• Track outreach, responses, and follow-ups to help maintain momentum across opportunities
• Assist with preparation for sales conversations by organizing context, history, and relevant materials
• Monitor inbound requests and ensure timely responses or appropriate routing

• Stay one step ahead of upcoming priorities by recognizing patterns across meetings, communications, and commitments
• Connect information across systems and conversations to support effective decision-making
• Provide structured support on special initiatives that require coordination and follow-through
• Operate with a high level of ownership, discretion, and reliability

• 7+ years of experience supporting senior executives, founders, or CEOs
• Proven ability to operate independently and manage multiple priorities in a fast-moving environment
• Strong experience with digital tools such as Google Workspace, CRM platforms (e.g., HubSpot), and project management tools (e.g., Asana)
• Tech-savvy with comfort using AI tools to enhance productivity and organization
• Exceptional written and verbal communication skills
• High level of discretion, professionalism, and judgment
• Comfortable working remotely and collaborating across time zones

This role is central to how the CEO operates day-to-day and long-term. The right person will not only keep things organized, but will actively help the CEO maintain focus, strengthen relationships, and move opportunities forward.

• Fully remote

• Flexible schedule

• Paid parental and bereavement leave

• Worldwide recognized clients to build skills for an excellent resume

• Top‑notch team to learn and grow with

Salary: $35/hr (hourly range, depending on experience)

Background checks may be required for certain Positions/projects.

Blue Orange Digital is an equal-opportunity employer.

Job-Informationen:

• Unternehmen: Blue Orange Digital
• Position: Executive Assistant
• Arbeitsort: Deutschland
• Land: DE

So bewerben Sie sich:

Nachdem Sie die Kriterien und Mindestanforderungen in der Stellenanzeige gelesen und verstanden haben, Executive Assistant at the office Deutschland bereiten Sie bitte umgehend Ihre Bewerbungsunterlagen (Anschreiben, Lebenslauf, Zeugnisse) vor. Senden Sie diese über den Link 'Nächste Seite' unten ein.